Privacy Policy

Last updated: 20/08/2025

This Privacy Policy explains how Summit Fit Coaching ("we," "our," or "us") collects, uses, stores, and protects your personal data when you use our website, mobile applications, and online personal training services (collectively, the "Services"). We are committed to safeguarding your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect the following types of information when you use our Services:

Personal Information

  • Name, email address, phone number, billing address, and payment details.

Health & Fitness Information

  • Information you provide about your health, medical history, fitness level, and training goals.

  • Progress updates, check-in photos, or performance data you choose to share.

Technical Information

  • IP address, browser type, operating system, and usage data about how you interact with our Services.

2. How We Use Your Information

We use your personal data for the following purposes:

  • To provide and manage your personal training programme.

  • To communicate with you regarding updates, check-ins, and coaching.

  • To process payments and manage billing.

  • To improve our Services and user experience.

  • To comply with legal obligations.

3. Legal Basis for Processing

We process your personal data based on:

  • Contractual necessity: to deliver the Services you signed up for.

  • Legitimate interests: to improve our Services and maintain business operations.

  • Consent: for processing sensitive health information and for marketing communications.

  • Legal obligations: where required by law (e.g., financial or tax reporting).

4. Data Sharing

We do not sell or rent your personal data. We may share your data with:

  • Trusted service providers (e.g., payment processors, IT platforms) who help us deliver our Services.

  • Legal authorities if required by law.

All third-party providers are contractually required to protect your data.

5. Data Storage & Retention

  • Your data is stored securely on servers located in the UK or EU.

  • We retain your personal information only as long as necessary for providing Services, complying with legal obligations, or resolving disputes.

  • Progress photos and health data are deleted upon request or after you end your contract, unless retention is legally required.

6. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate or incomplete data.

  • Request deletion of your data ("right to be forgotten").

  • Restrict or object to processing of your data.

  • Request data portability (transfer to another provider).

  • Withdraw consent at any time (for consent-based processing).

To exercise your rights, please contact us at info@summitfitcoaching.com.

7. Security

We implement technical and organisational measures to protect your data from unauthorised access, loss, or misuse. However, no online system is 100% secure, and you acknowledge that you use the Services at your own risk.

8. Cookies

Our website may use cookies and similar technologies to improve user experience, analyse site usage, and provide personalised content. You can control cookie settings through your browser preferences.

9. Marketing Communications

  • With your consent, we may send you emails or messages about new programmes, promotions, or fitness tips.

  • You can opt out of marketing communications at any time by clicking "unsubscribe" or contacting us directly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with a new "Last Updated" date.

11. Contact Us

If you have any questions about this Privacy Policy or your data, please contact us.